Transaction Coordinator Services to Buyer’s Agent (Checklist)
Create new loop in DotLoop
Prepare agency agreement, if requested by Agent
Prepare offer to purchase, if requested by Agent
Receive and download pre-approval letter or proof of funds to DotLoop
Prepare contract of sale per terms provided by Agent and cooperating Agent, distribute or signature (TC contacts co-op only as needed)
OR
Provide listing agent with buyer, mortgage company, title company, down payment information for contract preparation and confirm signed by buyer and buyer’s agent
Confirm delivery of Seller’s Property Disclosure to the buyer
Pull tax record and validate seller ownership to tax record
OPRA reports, upload to DotLoop, SkySlope and inform Agent upon receipt
Request from Seller: HOA by-laws, preferably in electronic format; utility service
providers
Order buyer title services with ClosePoint USA as Settlement Provider and Title
Insurance from the appropriate Title Agency
Order and provide HOA by-laws obtained from Seller upon receipt, if applicable.
Congratulatory email to Buyers, with the following dates/information:
Instructions on how to obtain, deliver earnest deposit
Conclusion of attorney review
Deadline for home inspection completion
Deadline for mortgage commitment
Title contact info – will coordinate with buyer, mortgage company to prepare closing documents, schedule settlement and inform of cash requirements for day of closing
Obtain homeowner’s insurance and provide to mortgage company
Contact utility service providers to request new service
Schedule inspection for CO, fire certification – ONLY IF BUYER IS RESPONSIBLE
Projected settlement date
Confirm status change in MLS
Receive and upload copy of EMD
Receive and upload mortgage commitment, provide to co-op agent if requested
Prepare requested addendums/amendments/extensions to the contract of sale,
disseminate for signature
Upload inspection reports
Upload appraisal, if received
Confirm Commission Statement to buyer’s title company two weeks prior to close; match to contract terms; request revisions if/as needed